Job Details

Salary: $34,000.00 Annually
Location : Shreveport, LA
Job Type: Unclassified
Job Number: 999647
Department: Northwestern State University
Opening Date: 03/19/2025

Supplemental Information

Northwestern State University seeks qualified applicants for the position of Program Assistant. Review of applicants will begin immediately and continue until the position is filled.
To Apply: Submit a letter of application, resume, and complete contact information for three professional references to:
Jenny Cowan, Career Development Coordinator
Northwestern State University Child and Family Network 1800 Warrington Place
Shreveport, LA 71101-4425
FAX (318) ###-####
Northwestern State University is a State as a Model Employer (SAME) agency.
The successful candidate will be subject to a background check, as a condition of employment.
NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-###-####), Room 306 of the Friedman Student Union or email ...@nsula.edu.

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-###-####), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email ...@nsula.edu. For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-###-####) located in Room 108-C Watson Memorial Library or email . For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-###-####), Room 111 Caspari Hall or email ...@nsula.edu.
*Inquiries regarding employment application status should be emailed to

...@nsula.edu.

Minimum Qualifications

• A minimum of an associate degree and/or relevant professional certification is preferred
• Strong computer skills in data entry, ACCESS, and MSWord to accurately input data, prepare materials, compile data, make reports, create correspondence, and develop other materials
• Strong telephone and customer service skills
• Knowledge of and/or experience in grants or contract work and/or child care programs is preferred
• Effective communication skills, both oral and written
• Excellent organizational skills. Ability to meet deadlines and prioritize responsibilities in a fast-paced, dynamic environment
• Ability to work well with persons of all ages, races, sex, educational levels, etc.
• Ability to travel throughout Louisiana and work some evenings and Saturdays as needed
• Ability to coordinate with other activities related to the project
• Ability to lift and carry up to 40 pounds

Job Concepts

1. Primary responsibility is processing daily mail to include date stamping, data entry of information, enrolling new members, and determining work flow for career ladder leveling
2. Provide technical assistance to Providers seeking scholarships and meeting requirements
3. Maintain records of training approved and taken by individual providers
4. Prepare and distribute materials in a timely manner
5. Perform filing tasks for extended periods of time
6. Create and distribute materials in a timely manner, including faxing, email, mailing, and transporting mail to the post office
7. Work with program coordinator and statewide child care resource and referral programs to ensure accuracy of information and records
8. Respond to inquiries about system according to guidelines
9. Stay abreast of child care provider's training and scholarship needs, concerns, and interests related to the program
10. Develop and maintain good relationships with child care centers and family care providers, child care resource and referral staff, trainers, and others
11. Participate in evaluation of program and outcomes of services
12. Promote the importance of training to child care staff, public officials, and the public
13. Maintain knowledge of current training requirements by the Department of Education
14. Serve as a role model of continual training and professionalism
15. Help prepare training materials for meetings and conferences
16. Assist in developing, preparing, and organizing materials to promote system
17. Help set up and conduct promotional events
18. Assist with contracted services and other program services or other tasks as requested or needed
19. Assist in conducting training in benefits and how the system works at meetings and conferences
20. Determine placement of individuals on career ladders based on education and professional activity
21. Assist with processing scholarship applications
22. Record messages and be responsible for voicemail daily
23. Set up and conduct meetings to facilitate providers' applications
24. Develop, prepare, and organize materials to promote scholarship applications
25. Arrange and attend out of town and statewide meetings as scheduled or needed to meet goals of project
26. Respond to inquiries about the system according to guidelines
27. prepare bulk mail and transport bulk mail and daily mail to the post office when necessary
28. Maintain confidentiality and follow policies and guidelines

Benefits for unclassified employees are determined by the individual hiring authority.