Job Details

Benefits:

Competitive salary

Health insurance

Paid time off

Position Summary: At American Screening Corporation (ASC), we aim to be the global leader in medical testing by partnering with 5 million companies and delivering positive outcomes to 1 billion people.

The Accounts Receivable Specialist is responsible for managing customer billing, collections, and payment application for a rapid drug and alcohol test manufacturing company.

This in-office position supports daily financial operations by ensuring accurate invoicing, timely collections, and close collaboration with internal teams including sales, customer service, shipping, and warehouse operations. This is a once in a lifetime opportunity to be on the ground floor of growing company with the latest technology developments projects that will serve 5 billion people.

Core Values: American Screening Corporation fosters a culture that embodies the following core values:

Inspirational: Empowering teams to innovate and achieve greatness.

Disciplined: Upholding excellence and attention to detail in all endeavors.

Accountable: Ensuring transparency and trustworthiness in every action.

Execution: Delivering results with precision and efficiency.

Aligned: Synchronizing goals and values across the organization.

Transparency: Encouraging open communication and teamwork.

Key Responsibilities

Accounts Receivable & Billing

Generate and issue accurate invoices for rapid drug test kits, alcohol testing devices, and related products

Apply customer payments (checks, ACH, wire, credit cards) promptly and accurately

Reconcile customer accounts and investigate discrepancies

Maintain and monitor AR aging reports

Process credits, returns, and billing adjustments in coordination with customer service and logistics teams

Collections & Internal Coordination

Follow up on past-due accounts via phone, email, and in-person communication when needed

Work closely with the sales, warehouse, and shipping teams to resolve invoice or delivery disputes

Maintain strong working relationships with internal departments to support timely payment

Escalate delinquent accounts according to company policy

Compliance & Recordkeeping

Maintain accurate customer files, including tax-exempt certificates and payment terms

Ensure compliance with internal accounting procedures and audit requirements

Assist with month-end close and audit preparation

Support customer credit reviews and account setup

Reporting & Process Improvement

Prepare weekly and monthly AR and collection reports for management

Assist with cash flow tracking and forecasting

Identify opportunities to improve billing accuracy and reduce Days Sales Outstanding (DSO)

Perform additional accounting and administrative duties as assigned

Qualifications

Required

2+ years of Accounts Receivable experience (B2B preferred)

Experience in a manufacturing, distribution, or healthcare-related environment

Strong attention to detail and organizational skills

Proficiency in accounting software (QuickBooks, NetSuite, SAP, or similar)

Working knowledge of Microsoft Excel

Strong verbal and written communication skills

Ability to work on-site during standard business hours

Preferred

Experience with medical devices, diagnostics, or regulated products

Familiarity with distributor, clinic, laboratory, or employer accounts

Knowledge of sales tax and tax-exempt customers

Associate's or Bachelor's degree in Accounting, Finance, or related field

Key Skills

Accounts Receivable & Collections

In-Office Team Collaboration

High-Volume Invoicing

Customer Account Reconciliation

Financial Reporting

Compliance & Documentation

Work Environment

On-site office within a manufacturing and distribution facility

Fast-paced, deadline-driven environment

Regular interaction with accounting, sales, customer service, and warehouse teams

Standard business hours, Monday–Friday