Job Details

Benefits:

• Holidays paid on Hire
• 403(b)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

COMPANY DESCRIPTION:

Since 1898, The Glen strives to provide the best environment for seniors. Our focus is a resident directed philosophy that caters to each resident's individuality by respecting their choices, preserving their dignity and giving them every opportunity to live a purposeful life. We feel it is the best way to offer the highest quality of care in a compassionate environment that places the respect of our residents above all else. By embracing this philosophy, residents are happier and healthier. Not only is The Glen Retirement System a great place to live, its a great place to work. We value our employees and make sure they know they are appreciated.

ASSIGNED SHIFT:

8?hour shift (8:00 a.m. 4:30 p.m.) but could be more or less and hours could be changed depending on the needs of The Glen. (assignment may vary)

ESSENTIAL FUNCTIONS:

Accounts Payable processing for all facilities; Accounts Receivable posting of deposits; Gift Shop cash drawer; Maintain office supplies

QUALIFICATIONS/REQUIREMENTS:

• Must be people?oriented individual, have good communication skills, and the ability to work with a diverse group of people.
• Must be able to work overtime as required.
• Well organized and self?motivated.
• Computer skills appropriate to job functions
• High School graduate
• General administrative and clerical skills
• Accounting knowledge of matching principal, capitalization rules, depreciation and amortization

ADDITIONAL FUNCTIONS:

1. Accounts Payable for all facilities, including but not limited to:

   • Input all invoices into software program
   • Maintain W?9s and Certificates of Insurance for all vendors
   • Issue checks as directed
   • Match invoices to checks
   • File checks and invoices by facility
   • Review vendor statements and research unpaid invoices
   • Close Accounts Payable on a monthly basis
   • Prepare sales & use tax for all facilities
   • Prepare 1099 forms at year end
   
   
   
   

2. Assist with billing for VHC, Stiles, The Cottages, and Redbrook:

   • Make bank deposits using Express Deposit software
   • Post System deposits in financial software
   • Reconcile payment of and bill out Third?party Beauty and Barbershop transactions.
   • Reconcile and bill out medical inventory items to correct payor type
   
   
   
   

3. Balance cash drawer for gift shop on a weekly basis

Maintain deposit records/reconciliation

1. Maintain office supplies and postage meter

   • Maintain inventory of print cartridges for all printers
   • Order labels and ink cartridges for postage machine
   • Coordinate payment with Receptionist when postage machine balance is replenished
     
   • Responsible for bulk mail and business mail accounts with Post Office.
   
   
   
   

1. Other duties:

   • Kitchen duties as assigned
   • Assist CFO and Office Manager with various projects.
   
   
   
   

Other related projects, duties and responsibilities may be assigned as deemed necessary.

PHYSICAL DEMANDS:

• Must be able to fulfill job requirements in a high?energy, high?traffic area
• Must be able to lift/carry up to 50 pounds; push/pull up to 90 pounds.
• Extended periods of sitting, walking, standing, typing, bending, reaching

BENEFIT PACKAGE:

• Competitive pay?rates
• Group medical, dental and vision plans
• Supplemental Insurance available during open enrollment once a year
• Paid Time Off (PTO)
• Holidays on hire
• 403 (b) Retirement Plan