Job Details

Assistant to the Director of Human Resources

Position Summary: This position reports to the Director of Human Resources. This position provides administrative and secretarial support for the Director of Human Resources and the Human Resources Department. Answers non-routine correspondence, assembles highly confidential and sensitive information, and performs research as needed. Interacts with a diverse group of external customers, public officials, corporate executives and the general public. Must use independent judgment to plan, prioritize, and organize a rigorous workload, and recommend changes in office practices or procedures. Must be a fast learner and possess the ability to handle multiple tasks. For success, must be proactive, highly organized and attentive to details in order to ensure efficient and effective time management of the director and the department.

Essential Functions

• Provide administrative support to Director of Human Resources, including the scheduling of all activities and meetings.
• Compose, format, edit and prepare correspondence, detailed reports, and other written materials.
• Disseminate information and directives from the Director of Human Resources to the appropriate parties.
• Attend functions as required and directed by the Director of Human Resources, travelling with Director of Human Resources as required.
• Manage travel arrangements for the Director of Human Resources as needed.
• Help to manage follow-up tasks as the Director of Human Resources directs.
• Collect, transcribe, and organize the daily meeting notes generated by the Director of Human Resources, turning action items into tasks.
• Conduct research.
• Coordinate office workflow.
• Screen, route and respond to telephone calls and inquiries.
• Coordinate and maintain the calendars and schedules.
• Coordinate all preparations for HR Directors meetings including the development of presentations and materials.
• Create, develop and maintain a centralized filing system for electronic archiving and recording for all correspondence, history, etc.
• Perform other duties as assigned or required.

Minimum Qualifications

Education: Bachelor's degree in Public Administration, Business Administration, Management or related field from an accredited institution is preferred. Equivalent years of experience may be substituted for a degree or a combination of education and experience equivalent to four years.

Experience: A minimum of 3 to 5 years of experience as an administrative assistant, accounting or executive assistant type work. Candidates with experience in municipal government strongly preferred.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Works under pressure due to multiple calls, inquiries, and conflicts. This position is subject to many interruptions and unpredictable situations. Overtime may be required.

The City of Shreveport offers many benefits including vacation and sick leave, health, dental and vision insurance, 10 paid holidays per calendar year and long term disability.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Industries

Government Administration