Job Details

Job Description

SUMMARY
The Administrative Assistant is responsible for report preparation for Department Heads. Specialized areas require a familiarity with discipline-specific procedures, formats, and terminology.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The Administrative Assistant works directly with Division Managers and Professional Staff to produce accurate and technical reports for all ALTEC projects. Administrative Assistants prepare and produce reports for all areas of expertise in the company and must have a basic understanding of department-specific procedures, formats, and terminology. An understanding of the process of gathering field data is an essential part of preparing and proofing reports. Administrative assistants are also responsible for generating and sending client invoices and preparing monthly staff meeting reports for the Division Manager.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Upon request, reasonable accommodations may be made to enable individuals with qualified disabilities to perform these functions.

Requires exceptional attention to detail; strong organizational skills; ability to multi-task; strong follow-through skills; ability to work independently; strong decision making abilities are a plus; proficiency with PC applications, including but not limited to: Microsoft Excel, Microsoft Word, and Adobe.

Job Requirements

EDUCATION/EXPERIENCE
There is no minimum education or experience level required to perform this job. However, specific duties may be assigned which can require individual certifications which have varying educational/experience requirements. A professional office background with clerical experience is preferred.